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Top 8 paper handling equipment for businesses

Top 8 paper handling equipment for businesses

The term ‘paper handling’ refers to several tasks in the process of preparing or finishing off documents. Paper handling equipment can make mundane tasks cost-effective and efficient. These tools can also help reduce wastage and improve customer service by making tracking documents easier. Common paper-handling tools include gloves, cutting tools, letter openers, booklet makers, paper drills, collators, etc. Curious about how paper-handling equipment can create a difference in business operations? Read on to find out.

Cutting tools
This generic term refers to various tools, such as guillotine cutters, electric cutters, and rotary trimmers. Guillotine cutters are used to make straight cuts to stacks of paper simultaneously. Rotary trimmers are also used to make straight cuts on small stacks of paper, but they have a small round blade encased in a plastic head to enhance safety and avoid injuries. On the other hand, electric cutters are great for cutting or trimming larger quantities of paper.

Letter openers
Letter openers were a popular choice in the olden days and remain popular in busy mailrooms. Usually shaped like a sharp knife, the edge tears into the envelope to overcome having to deal with any glue, tapes, or seals. They make the task of going through tons of mail more efficient by offering a quick and easy way to open up a letter.

Booklet makers
Booklet makers are used to strategically place the folds and staple pages together to create booklets. They free up the team to take up other tasks that demand more of their attention. Many of these machines are also customizable, with adjustable stapling heads to accommodate different sizes of booklets. If you prefer doing the stapling/binding process yourself, you can also opt for other machines called folders, which only fold the paper for your booklets.

Paper drills
Punching holes in the paper can be a long and demanding process that can be made much quicker with a paper drill. Depending on your needs, you can find a two or three-hole paper drill that allows you to punch holes in large stacks of paper instantly. Generally, these devices are adjustable, so you can customize the drill depending on your requirements.

Collators
Once you have all your documents printed and ready, it is time to sort them. Organizing every sheet by hand can be time-consuming; this is where collators help. These devices are great for grouping and sorting your documents without dealing with paper cuts. They are available in various sizes, so you can find the right product that fits your needs.

Gloves
Apart from protecting your hands from painful cuts and infections, paper-handling gloves also keep your documents safe from any dirt, oil, or sweat on your hands. It could ruin the paper or the print, leaving behind marks or tears. If you work in an environment that requires you to handle lots of paper, it is advisable to wear new vinyl or nitrile gloves (used gloves carry dirt, which can cause damage as well).

Corner rounders
Corner rounders may not always be necessary, but they can make your material look more professional. Essentially, they do precisely what the name suggests – round the corners of your material, let it be paper or laminates. It also helps avoid paper cuts. Although not considered ‘essential paper equipment,’ they help add an elegant touch to your work and elevate its presentation to the next level.

Paper scorers
Paper scores add an indent to stacks of paper so they do not crack when folded. There are several types of paper scorers available. For people who only need to score a small stack of papers, a hand-held scorer can help. You can even DIY a scorer with a dull knife and a ruler. On the other hand, if you have a large volume of paper or are working with larger sheets, you may need a bigger machine for scoring. You can find specifications for what each machine can handle on the box to find the perfect one.

Paper handling equipment is an excellent way to reduce sorting labor, optimize the workforce of your business, and reduce any potential damage occurring to the documents. By reducing the time spent on sorting and managing documents, such equipment allows people to utilize their workforce more effectively, thereby improving their working conditions. Several companies offer top-of-the-range paper handling solutions, such as Lassco Whizer, Graphic Whizard, MBM, Baum, Morgana, and more. The specifications for your ideal machine depend on your organization’s paper-handling needs.